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Facilities and Information Technology (IT)

Extension Locations, Schedules, and Classroom Etiquette

Information about parking, public transportation, building entry, classroom access, emergencies, on-site staff hours and other site-specific matters can be found on the UC Merced Facilities Management website. Please contact your Program Coordinator (contact info can be found here: if you can’t find the information you need. Whenever possible, public transit is recommended.

  1. Locations/Centers
    1. Extension offers classes at the UC Merced Downtown Campus Center, UC Merced Fresno Center, and the UC Merced Modesto Venture Lab, Merced County Office of Education, and school districts in addition to the UC Merced Campus.
    2. Every effort is made to schedule classes in the most appropriate instructional facility and classroom for the course.
    3. Please be sure to notify your Program Coordinator (contact info can be found here: if you have specific instructional needs (e.g., computer lab, drafting studio, breakout rooms) so that these may be taken into consideration when scheduling your course.
    4. Support Staff are available to assist by answering questions related to: course information; opening rooms; distributing course packets; providing account codes and training for photocopiers; and providing way-finding and reception services.
    5. They are sometimes available for light photo-copy jobs.
    6. UC Merced Extension provides hotel space where courses are offered for instructors to do work in preparation for their courses and meet with students.
    7. Location, hotel spaces, and classrooms provide wireless internet. Wireless connectivity may be available for visitors from other participating institutions by simply opening their laptop or wireless device.
    8. If you need other resources at a given site, please contact your Program Coordinator (contact info can be found here:
  2. Schedules
    1. Classroom schedules and locations are posted online.
    2. Changes to room assignments are reflected on the Extension website and posted on the classroom door.
    3. Every effort is made to notify instructors and students in advance via email, as well.
    4. Classrooms are unlocked 30 minutes prior to the scheduled start time and relocked 15 minutes after the scheduled end time.
  3. Classroom Etiquette
    1. Because Extension offers daytime, evening and weekend courses, classrooms are often scheduled for different courses throughout the day.
    2. In order to clean and reset classrooms, we ask that you vacate your assigned classrooms at the end of the scheduled meeting time and leave the room in the configuration in which you found it.
    3. If you require additional classroom time, contact your Program Coordinator (contact info can be found here: to discuss possible schedule modifications.
    4. Classrooms should always be left in good condition for subsequent use.
    5. Ask students to dispose of trash and make every effort to leave the rooms and their contents in order.
    6. Furniture that has been rearranged should be put back as found; any borrowed furniture should be returned to its original location.
    7. If you have a question or concern pertaining to your classroom, please go the Registration Desk and speak with the on-site representative who can assist you.
    8. Please do not relocate your class or make other changes to the classroom without first contacting the on-site representative.
    9. If you would like to request additional changes for the next class meeting, contact your Program Coordinator (contact info can be found here:
  4. Field Trips and Other Outside Activities
    1. If a class has activities that take place outside of the classroom, such as a field trip or site visit, you need to be specific in your syllabus about what it will involve. (Example: The field trip includes about two miles of walking in an hour’s time. The walk includes some stairs and steep inclines and may cover wet or slippery surfaces.)
    2. Please note that it may be necessary to make special arrangements for a particular student, and in some cases, to design an alternative for the entire class.
    3. Each student must sign an Elective/ Voluntary Activities Waiver (PDF).
    4. You must inform your Program Coordinator (contact info can be found here: of any field trips or site visits that you are planning so that representatives can forward the waiver forms to class and facilitate the rescheduling of the classroom for other Extension events or classes, as needed.
    5. All signed student waivers must be submitted to your Program Coordinator for filing.

Classroom Technology

You will be provided with information on the standard classroom technology available for the classroom you are assigned. If you need additional support, please contact your Program Coordinator (contact info can be found here:

You should discuss your general classroom technology needs with your Program Coordinator before your class is scheduled so that any special considerations for room scheduling or software acquisition can be taken into account.

All classroom spaces will be equipped with wireless internet and information on-site regarding passwords.

The on-site support staff are available if you require assistance with classroom technology. You can call 209-228-HELP or email Additional resources are available on the Information Technology website.

UC Merced Extension can make arrangements for computer labs for instruction, as long as it has been arranged ahead of time with your Program Coordinator (contact info can be found here: and was submitted at part of the proposed course.


  1. Safe Learning Environment
    1. Extension strives to provide a safe learning environment. You can contribute to the safety of you and your students by doing the following:
      1. Program these Emergency and Non-Emergency Phone Numbers into your cell phone for the location where you are teaching.
      2. Review the Emergency Information and Procedures found in this
      3. Know where your Extension Centers emergency contact numbers are posted (on the wall in each classroom near the entrance for your convenience).
      4. Familiarize yourself with the evacuation procedures that are posted on the wall in the classroom.
  2. Immediate Concerns
    1. If it’s an emergency, call 911.
    2. If necessary, but not an emergency, call the police (numbers are posted at each site).
    3. Should you find anything of concern that is not immediate, contact your Program Coordinator (contact info can be found here:
    4. If it is after-hours and the Extension academic offices are closed, call the number associated with the facility or notify on-site personnel who can help if you have a last-minute concern involving your teaching.
    5. As the instructor, students will look to you to take the lead in an emergency.
    6. Introduce yourself to security and center staff and call upon them when needed.
    7. In the event of an earthquake, instruct students to duck and cover and evacuate when and if it is safe to do so.
    8. If you notice something unusual about a student, but you are unsure of what to do, please contact the Program Coordinator (contact info can be found here: and Center Staff, if appropriate.
  3. Student, Employee, and Volunteer Incident Form
    1. If anyone has an accident while onsite for an Extension class or while on a class field trip or site visit, have them complete the Incident Form (PDF).
    2. It is strongly recommended that you keep a blank form with you during the term and with you on any field trips and site visits.
    3. Please contact your Program Coordinator (contact info can be found here: to relay an account of the event as soon as possible. He or she can follow up with the appropriate parties to make sure that a thorough report is submitted.
  4. Personal Emergency
    1. If you are delayed or having a personal emergency situation and cannot make it to class, call to notify your Program Coordinator (contact info can be found here: and the Center Staff as soon as possible and Extension will make arrangements to notify the students.
    2. Please do not ask a colleague to cover your class or substitute.
    3. Please refer to  “Emergency Makeup Meetings and Substitute Instructors”  for further information.